LC Alumni Association AGM/BBQ 12 March 2010 FREE EVENT Lincoln College, KMB lawns   5.30pm   Join past and current residents for a BBQ! (Drinks provided) 7.00pm   ALL ALUMNI are invited to attend the LCAA AGM, including committee elections. Special resolution to ammend the Alumni Association constitution will be presented SEE INVITATION FURTHER INFORMATION Re ELECTIONS Roles & Expectations of LCAA Committee Members ALL COMMITTEE MEMBERS and OFFICE BEARERS Promote the LCAA and Lincoln College Attend committee meetings Support the committee Assist in the organisation of social/reunion events Perform other duties as required PRESIDENT Responsible for the overall operation of the LCAA Chair committee meetings Direct and organise committee meetings Communicate and liaise on behalf of the LCAA with other stakeholders (eg Lincoln College, College Council, College Club, etc.) Perform the duties of Public Officer for the LCAA Maintain and review the MOU between the LCAA and Lincoln College as required Ensure expenditure of funds is fair and reasonable Ensure the Constitution is adhered to VICE PRESIDENT To work closely with the President in the organisation and running of the committee and broader strategic initiatives Chair committee meetings in the absence of the President Perform the President’s duties in the instance that they are unable to SECRETARY Convene committee meetings as advised by the President Distribute an agenda to committee members prior to meetings Take detailed minutes during committee meetings (and AGM) Type and distribute meeting minutes prior to the next meeting (including AGM) Point of contact for incoming communication to the LCAA Committee      TREASURER Overall fiscal responsibility of the LCAA funds Keep an accurate record of collection and expenditure of funds Liaise and reconcile expenses as required with other partieS Handle membership fees Ensure expenditure of funds is fair and reasonable Reimburse committee members or other parties for any out of pocket expenses made on behalf of the LCAA Arranging the collection of funds at events as necessary Present a report at the AGM
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